Job Offer for an Executive Assistant in Shanghai

TalentBank is looking for an Executive Assistant, on behalf of Ludens.
Ludens – Management and Entertainment is a company that operates in the field of design and theme park management. The company works with leading content, technology and architecture partners to maintain their products relevant, international and of the highest quality. For further information, you can visit https://ludensentertainment.com/.

Job Description

Role
Job Title: Executive Assistant
Location: Shanghai (regular trips to Nanjing)
Starting period: June 2020

Main activities
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system

Requirements
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
Chinese (mother tongue), English (proficient level)